Administrative Coordinator Finance

Work Schedule: Days

Hours:

Summary:

Provides administrative and finance support to CMP

Specific duties to include but not limited to:

• Assists CMP staff in daily operations to meet organizational goals
• Maintain department materials, including policies, meeting materials, mailings, reports, etc., as assigned by department director
• Maintains accuracy and speed with pressure/time constraints
• Supports all aspects of meetings as required including scheduling, reserving rooms, sending invitations, tracking responses, room set up, ordering food/refreshments, completing contracts/invoices as needed, registration, audiovisual equipment, WebEx and conference call capability
• Prepare business and e-mail communication/mailings as assigned
• Prepare program and departmental materials as assigned
• Maintains strong internal and external customer relations with timely telephone response and written communication
• Prepare reports, committee meeting minutes utilizing Microsoft Office software to include but limited to Excel, Word, Power Point, and Visio
• Updates and maintains databases to support organizational operations
• Updates and maintains CMP website and insures information is current and accurate
• Accounts Receivable, Accounts Payable, cash tracking, and invoicing
• Assists CMP Senior Accountant with ad hoc finance projects
• Candidate needs to be highly motivated and demonstrates initiative to organize and find efficient solutions to achieve optimal workforce performance. Demonstrates a sense of urgency with time sensitive assignments
• Ability to manage mixed priorities in a fast paced office setting with frequent interruptions
• 
  Candidate will have confidential interaction with professionals inside and outside the organization

Responsibilities:

EDUCATION AND EXPERIENCE

• A.A.S. Degree or graduate of business administration program and three (3) years Administrative Assistant experience in a health care office supporting multiple teams

or

• Minimum Five (5) years Administrative Assistant experience in a health care office without degree

KNOWLEDGE, SKILL AND ABILITY

• Typing - 55 wpm / Keyboarding Ability
• Proficiency with data entry, basic analysis and data manipulation
• Proficiency with multiple or large data file manipulation for mail merge/correspondence preparation
• Medical Terminology preferred
• Excellent Telephone skills
• Exceptional interpersonal and communication skills
• Excellent time management and organizational skills, ability to multi task in a fast paced office environment
• Proficiency of specific computers and/or software programs (Microsoft Word, Excel, PowerPoint, Visio, Access, database and web uploading) Maintain proficiency in additional computer applications, as indicated
• Ability to work with autonomy, self-directed with solid understanding of when to seek clarification or escalate a concern
• Professional discretion in working with confidential information and solid understanding of HIPAA compliance
• Proficiency with standard office equipment (fax, copier, printer, laptop, projector)

WORKING CONDITIONS

• In a well-lit environmentally controlled office setting
• Occasional local travel
• Extensive time sitting and typing
• Typical of most office Jobs