Billing Coordinator/Receptionist

Buffalo NY organization is seeking a Billing Coordinator. They are  responsible for generating all billings, 
charges, invoices and processing accounts receivable statements; accurately 
process and record all payments received including cash, checks, ACH, credit/debit 
cards, Plastiq; monitor aged receivables balances to ensure payments are received 
within payment terms; ensure all accounts receivable transactions, member 
statements and invoices are properly recorded on timely and within closing 
deadlines; communicate with Controller of any AR adjustments; keep Controller 
and General Manager informed of any overdue AR balances; maintain good and 
professional communications with members and employees; additional roles 
include assisting Club Office Coordinator in running the business office and the 
front desk; answering phones, and other sdministrative duties.

BILLING & ACOUNTS RECEIVABLES:
Daily
• Review daily chits with end of day report; enter and post chits
• Once event invoices are reviewed, send out emails to members or guests
• Enter and post member events billings / invoices
• Monitor member payments and timely post all payments received to member 
accounts in Jonas
• Ensure all cash and check payments are ready for deposit timely and recorded to 
Jonas
• Work with Controller in resolving billing discrepancies or any other issues
• Monitor aged receivable balances to ensure payments are received within 
payment terms
• Communicate with Controller regarding any adjustments; enter and Controller 
reviews before posting
Weekly 
• Update ACH list as notified by members of any changes
• Check Plastiq reports (online) for payments committed/deposited and post to 
member’s accounts.
• Enter cash payments and deposit cash at the bank
• Document Filing - File member information into appropriate member folder